Category: Meetings

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November General Membership Meeting – Sunday November 25, 2018 at 1 PM

50/50 tickets will be available throughout, with the draw at end of the GMM.

AGENDA FOR THE November GMM:

    1. Reading of new members
    2. Reading of the previous meeting’s minutes
    3. Business arising out of the minutes
    4. New Business
      1. Notice of Motion (on reverse)
    5. Nominations and Elections
  • By-Election Organizing Director
  • Regional Conference Alternate Delegate (2)
  • BC Fed Convention (3) wages paid(pending release under 26.06)
  • BC Fed Convention (3) wages not paid(pending release under 26.06)
  • MSC Route Evaluation (minimum 4)
  • Letter Carrier Walk Evaluation (minimum 4)
  • By-Laws (3)
  • Conflict Resolution (2)
  • Conflict Resolution Alternate (2)
  • Vancouver and District Labour Council Delegate (9)
  • Vancouver and District Labour Council Alternate Delegate (3)

6. Financials
7. Executive Committee Motions
8. Unfinished Business
9. Correspondence
10. Executive and Committee Reports
11. Good and Welfare
12. Adjournment

 

In Solidarity,

Jennifer Savage
President

*        Please note there is free parking in the rear of the building off of Pandora St. and access to the building is from this parking area.

Sign Language Interpreters have been confirmed.

la/CUPE-3338

 

With respect to the role of the Local Shop Steward, be it resolved that the Vancouver Local By-Laws be amended in the following way:

Article 7 – Shop Stewards

Article 7.1 The Local Shop Steward:

NEW – K: Must attend at least 3 GMMs per year

Article 9 – Nominations, Elections and Voting Procedure

Article 9.0 – Annual Election:

Elections for full-time officers, part time officers, table officers, and chief stewards and shop stewards shall be held annually as outlined in the articles following. Elections shall be conducted by Electronic Balloting.

Article 9.4 The Shop Steward Body:

A:  To be eligible, candidates must meet the following criteria:

  • Must be a member in good standing and be off probation
  • Must have attended at least three (3) GMMs in the twelve (12) month period preceding the nomination and acceptance date
  • Must have completed a Basic Shop Steward Course

B:  Nomination, Acceptance, Appointment Process:

  • Candidates must be nominated by a member in good standing from their work location (installation or Post Office)
  • Candidates must provide, along with their acceptance, a written statement of 200 – 300 words on “Why I want to be a Shop Steward” along with a petition from their work location (installation or Post Office) or shift where applicable, signed by at least 35% of the members in that work location or shift, supporting the nomination
  • Nominations, acceptances (along with statement and petition) must be submitted to the Local Executive Committee by February 15th of the appropriate year
  • The Local Executive Committee will review all valid nominations at the March Executive meeting of the appropriate year, and appoint shop stewards to each work location or shift as defined by the limits in part C

C:  The number of shop stewards for each work location or installation shall be limited as follows:

  • One (1) shop steward for each twenty (20) members for the first (100) members in each work location (installation or Post Office)
  • One (1) shop steward for every additional fifty (50) members in each work location (installation or Post Office)

 

D:  Term of office:

  • The term of office shall be two (2) years from the date of appointment
  • Shop Stewards duly elected in the 2018 “plant gate” election for two year terms would fulfill their duties until the appointment date in 2020
  • Stewards duly elected at the 2017 “plant gate” who would normally have terms ending in 2019, Shop Stewards appointed after the 2018 “plant gate”, as well as eligible embers interested in becoming Shop Stewards in 2019 would be subject to the new terms of Article 9.4 as outlined above

E:  Shop Stewards who do not maintain attendance at 3 GMMs in the 12 months following their appointment shall be replaced.

 

F:  Should a complaint it made to the Local Executive Committee that any Shop Steward has not fulfilled their duties, or has committed any of the offences outlined in Article 8 of the CUPW National Constitution, the Local Executive Committee will investigate the allegations immediately. Should the investigation find that the allegations brought forward against the Shop Steward are founded, the Local Executive Committee shall replace the offending Shop Steward.

 

G:  If a Shop Steward is to be replaced, or a Shop Steward vacancy requires filling, the Local Executive committee will solicit nominations by way of a bulletin to the membership which will be posted for a minimum of ten (10) days before nominations close. The process and requirements for nomination, acceptance, and appointment shall be in line with Part B as above.

Posted on

September General Membership Meeting – September 23, 2018 at 1PM

50/50 tickets will be available throughout, with the draw at end of the GMM.

AGENDA FOR THE September GMM:

  • Reading of new members
  • Reading of the previous meeting’s minutes
  • Business arising out of the minutes
  • New Business

              Notice of Motion (on reverse)
  • Nominations and electionsBy-Election for Part-time Secretary-Treasurer (pending the decision on the notice of motion. If the Notice of Motion is approved the By-Election will take place in January 2019 as part    of the annual elections).
    Regional Conference Delegate (3)
    Regional Conference Alternate Delegate (10)
    MSC Route Evaluation (minimum 4)
    Letter Carrier Walk Evaluation (minimum 4)
    By-Laws (3)
    Conflict Resolution (2)
    Conflict Resolution Alternate (2)
    Vancouver and District Labour Council Delegate (9)
    Vancouver and District Labour Council Alternate Delegate (3)
  • Financials
  • Executive Committee Motions
  • Unfinished business
  • Correspondence
  • Executive and Committee Reports
  • Good and Welfare
  • Adjournment

      In Solidarity,

     Jennifer Savage

     President

 

 * Please note there is free parking in the rear of the building off of Pandora St. and access to the building is from this parking area.

**Sign Language Interpreters have been confirmed.

la/CUPE-3338

    Notice of Motion**

  • Whereas a vacancy currently exists for the Part-Time Secretary Treasurer and;
  • Whereas the by-election could take place the earliest at the September 23, 2018, GMM and;
  • Whereas this date falls 3 days before we could potentially be locked out or on Strike and;
  • Whereas we need someone with experience in the role to get us through this time period;

 

Therefore be it resolved that,

The Local Executive Committee recommends that the Local Executive Committee appoints someone from the Local Executive Committee to the position of the Part-Time Secretary-Treasurer until the Annual Election in January 2019.

**This notice will be dealt with prior to the By-Election. Should 2/3 of the membership at the GMM support the Notice of Motion the By-Election will not be held.**

 

BY-ELECTION**
PART-TIME SECRETARY – TREASURER

Following the resignation of Nathan Fralick, the above position is now open for election. (The duties of the Secretary-Treasurer are listed below.)

Candidates must be a member in good standing and must have attended at least three (3) General Membership Meetings in the twelve (12) months prior to and inclusive of the close of nominations as per Article 9.1 D of our by-laws.

Interim election procedures apply. Nominations in writing, with written acceptance, may be sent to the Union Hall prior to the September GMM. Nominations may also be made and accepted at the Sunday, September 23, 2018 GMM.

The election will take place as part of the normal order of business during the September Membership Meeting as per Article 9.7 A of our by-laws. Please note that you must be a member in good standing to vote.

 

6.4          The Secretary-Treasurer shall:

6.4 A           Be an elected Part-Time Officer and voting member of the Executive Committee, working for the Local as required and working in their substantive position with the Corporation for at least ten (10) days per calendar month.

6.4 B           Be responsible for all official documents of the Local.

6.4 C           Be responsible to sufficiently train the Organization Director/Tyler to enable this officer to act as the designated replacement.

6.4 D           Be responsible for all the Local’s correspondence and shall convey it to the Executive Committee and the General Membership Meetings.

6.4 E           Prepare notices of all General Membership Meetings and Special meetings and arrange to distribute and post such notices at least (10) ten days prior to such meetings.

6.4 F           Be entrusted with the funds of the Local, approve all cheques to be signed for expenses authorized under the National Constitution, or by resolutions passed at meetings, deposit immediately all monies she/he receives on behalf of the Local and sign cheques along with the President, or in her/his absence, the First Vice-President or the Second Vice-President.

6.4 G           Be responsible for bookkeeping records of the Local and keep them ready for submission to the Local’s Trustees.

6.4 H           Prepare a financial statement annually and present such statement at the Annual General Meeting of the Local.  Copies of such statement shall be distributed to all members present at these meetings.

6.4 I            Not issue any cheques in payment of any account not provided for in the budget or authorized by the By-laws or the National Constitution, unless approved by the majority of the Executive Committee.  Such payment shall be subject to ratification at the next General Meeting of the membership of the Local.

6.4 J            Not pay any money without a bill or signed voucher.

6.4 K           Present a report on the state of the Local’s finances to General Membership Meetings.

6.4 L           Submit, every two months, a financial report to her/his National Director, showing the credit balance at the beginning of the period, and the general fund credit balance at the end of the period.

6.4 M          Be responsible for submitting the Local’s financial report to the National and Regional Offices, as per the requirements of the National Constitution.

6.4 N           Ensure that an up-to-date mailing list of the membership is maintained.

6.4 O          Establish and maintain an efficient system for the secretariat and treasury.

6.4 P           Establish and maintain an efficient system for the membership control and monitor the check-off.

6.4 Q          Be responsible for per capita tax on all members in good standing, including those members not on check-off who pay dues locally.

Posted on

August General Membership Meeting

Thursday August 23, 2018 at 7pm at the Maritime Labour Centre

50/50 tickets will be available throughout, with the draw at end of the GMM.

AGENDA FOR THE MAY GMM:

  1. Reading of new members
  2. Reading of the previous meeting’s minutes
  3. Business arising out of the minutes
  4. New Business:
  5. Nominations and elections:
    Publication Committee (1)
    Regional Conference Alternate Delegate (1)
  6. Executive Committee motions
  7. Unfinished business
  8. Correspondence
  9. Executive and Committee Reports
  10. Good and Welfare
  11. Adjournment

In Solidarity,

Jennifer Savage
President

 ** The Notice of Motion presented at the July 22, 2018 GMM has been withdrawn by the mover.

*        Please note there is free parking in the rear of the building off of Pandora St. and access to the building is from this parking area.

Sign Language Interpreters have been confirmed.

la/CUPE-3338